Check-ins and 1-on-1s at Arbisoft

Regular meetings with work peers and supervisors make up the fabric of your organizational culture, which is why it's so important to get them right!

At Arbisoft, check-ins and 1:1s (1-on-1s) are a cornerstone of how we develop and maintain working relationships. Let's take a closer look and see how they contribute to our culture of collaboration and continuous improvement.

Understanding Check-ins: Building Blocks of Effective Communication
 

Before we explore the various types of check-ins and 1:1s at Arbisoft, let's briefly define what a check-in entails. A check-in is a structured meeting or conversation aimed at tracking progress, discussing challenges, sharing updates, and aligning efforts within teams or between individuals and their supervisors. These sessions serve as valuable opportunities for open communication, collaboration, and continuous improvement. 
 

Now, let's delve into the various types of check-ins and 1:1s practiced at Arbisoft and how they contribute to our culture of collaboration and growth.

1. Diverse Check-ins Across Teams
 

At Arbisoft, different teams have adopted various check-in practices tailored to their workflow and preferences. Some teams opt for daily end-of-day check-ins to reflect on the day's progress and accomplishments. Meanwhile, others prefer weekly check-ins to review the overall progress made throughout the week. These team check-ins serve as valuable opportunities for teams to align their efforts and ensure everyone is on the same page.

a. Daily Check-in

Our teams engage in daily check-ins to track progress on tasks, discuss accomplishments, and address any challenges that may arise. This practice promotes collaboration and ensures that everyone is aligned toward common goals.

b. OKR Check-ins

OKR (Objectives and Key Results) check-ins enable teams to review their progress in achieving strategic objectives. This process ensures that our efforts are aligned with the organization's long-term goals, fostering a sense of purpose and direction.

c. People Partner Check-ins

Our dedicated People Partners conduct check-ins to address team-level issues, concerns, and opportunities for improvement. These sessions provide a platform for open discussions and collaboration, strengthening team dynamics and effectiveness.

d. Other Check-ins

We also customize check-ins based on unique team/project needs. For example, project managers may schedule regular check-ins with clients to provide updates, while team leads conduct performance check-ins for team members on probation to offer guidance and support. Or another example is post-project review check-ins. After completing a project, post-project review check-ins are held to evaluate project performance, gather lessons learned, and identify areas for improvement. These sessions contribute to continuous learning, process refinement, and project success in future endeavors.

2. 1-on-1s: Personalized Support and Development
 

One-on-one meetings provide a dedicated space to discuss your progress, challenges, and professional development. These sessions focus on your individual needs and goals, offering personalized support, mentorship, and guidance

a. 1-on-1 with Team Leads

In one-on-one meetings with your team lead, you get to talk about how things are going, what challenges you're facing, and where you see opportunities to grow. These chats help build trust, encourage you to take ownership of your work, and empower you to reach your full potential.

During these meetings, you can discuss your projects, share what's working well, and brainstorm solutions for any problems. Your team lead is there to support you, help you develop new skills, and explore ways to advance in your career.

b. 1-on-1 with People Partners

Our People Partners facilitate confidential discussions with team members, addressing their roles, challenges, and growth opportunities. These sessions create a safe space for open communication, ensuring that every team member feels valued and supported in their professional journey.

c. Client 1:1s

In addition to internal 1:1s, client-focused sessions are conducted to strengthen relationships and ensure client satisfaction. These interactions allow for feedback, project updates, and addressing any client concerns or queries.

3. Benefits of Check-ins and 1-on-1s
 

The culture of regular check-ins and personalized 1:1s at Arbisoft is deeply rooted in our core values of transparency, collaboration, and trust. These practices not only reflect our values but also bring forth a myriad of benefits that contribute to our collective success.

Enhanced Communication: Check-ins and 1:1s foster open and honest communication channels, ensuring that team members are well-informed, aligned, and engaged in their work. This transparency builds trust and enhances team dynamics.

Strengthened Collaboration: By encouraging discussions, brainstorming sessions, and problem-solving during check-ins and 1:1s, we cultivate a culture of collaboration and collective achievement. Team members feel empowered to contribute ideas, collaborate effectively, and support each other's success.

Personalized Growth and Support: One-on-one interactions provide valuable opportunities for personalized support, mentorship, and professional development. Team members receive guidance tailored to their unique needs, helping them overcome challenges, capitalize on strengths, and grow within their roles.

Continuous Learning and Improvement: Regular check-ins and 1:1s facilitate ongoing feedback, reflection, and learning. This continuous improvement mindset drives innovation, encourages experimentation, and fosters a culture where learning is embraced as a pathway to success.

In conclusion, check-ins and 1:1s are instrumental in promoting a culture of communication, collaboration, and growth at Arbisoft. By embodying our core values and prioritizing effective communication, personalized support, and continuous improvement, we create an environment where every team member feels valued, supported, and empowered to achieve their full potential.

Let's now shift our focus to another integral aspect of our culture: knowledge sharing. At Arbisoft, sharing knowledge isn't just a practice; it's a norm that fuels our growth and collaboration. By exploring our next blog on knowledge-sharing sessions, you'll gain deeper insights into how we cultivate a culture of sharing and learning that propels us forward as a team.