Choosing the right engagement model can reduce your costs, increase your confidence, and ensure timely project completion.
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Different engagement models exist because of the diverse IT needs in the industry. Every project is unique, and so are its needs. At Arbisoft, we offer three different engagement models so you can choose the one that fits your unique project requirements and provides the best value in terms of time, money, and results.
Here’s a brief overview of what each engagement model covers and who should opt for which model.
Some companies may need to develop software or a mobile app but do not want to hire an in-house technical team because it can be costly to maintain. Additionally, they would also need technical expertise to run and support that team.
The best solution in this case is to outsource the project to a company and have their experts build the software. By doing this, companies not only reduce the project cost but also minimize the associated risks.
The dedicated teams model is a go when companies need to add more people to their in-house team for an extended period for ongoing development projects but without incurring the overhead cost of employee retention.
Staff augmentation comes into play when companies need to upskill their team with specific expertise for a short period to achieve short-term objectives. It removes the hassle and costs associated with hiring, training, and retaining employees, providing an in-house resource experience with full control at a much lower cost.
Understand how each engagement model differs based on project complexity, cost, and risk management, and pick the one that aligns with your business goals.
Criteria
Software Outsourcing
Dedicated Teams
Staff Augmentation
Project Scope
Software Outsourcing
Includes everything - design, development, testing, deployment
Dedicated Teams
Ongoing development tasks
Staff Augmentation
Specific tasks that require additional resources
Project Size
Software Outsourcing
Medium to Large
Dedicated Teams
Medium to Large
Staff Augmentation
Small to Medium
Engagement Duration
Software Outsourcing
Long-term
Dedicated Teams
Long-term
Staff Augmentation
Short-term / as needed
Your Involvement
Software Outsourcing
Minimal - We manage all aspects of the project
Dedicated Teams
High - You collaborate closely with the dedicated team
Staff Augmentation
High - You provide direction and oversight
Control & Oversight
Software Outsourcing
We fully control the operations and regularly update you.
Dedicated Teams
We share control with you for regular input and direction. You take decisions.
Staff Augmentation
You control everything. We provide you with the necessary expertise.
Flexibility
Software Outsourcing
Moderate - Project scope is defined upfront with some flexibility for changes
Dedicated Teams
High - Team structure and tasks can be adjusted as needed.
Staff Augmentation
High - You can scale up or down the resources based on your needs
Team Structure
Software Outsourcing
We decide and manage the team structure.
Dedicated Teams
We suggest, you decide and manage.
Staff Augmentation
You decide and manage the team structure.
Risk & Responsibility
Software Outsourcing
Low risk for the client - Arbisoft handles all project management and execution.
Dedicated Teams
Medium risk for the client - Depends on the technical and managerial expertise within the client's organization
Staff Augmentation
Medium to high risk for the client - Depends on the technical and managerial expertise within the client's organization along with the project complexity.
Cost Structure
Software Outsourcing
Fixed - Based on the defined and locked project scope
Dedicated Teams
Flexible - Based on team size, project duration, and expertise required.
Staff Augmentation
Flexible - Based on the number of resources required
Best Suited For
Software Outsourcing
Dedicated Teams
Staff Augmentation
Alternatively, answer these simple questions to quickly determine the best engagement model based on your preferences for control, management, and project requirements.
Client Requirements
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I want to scale up my team quickly.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I want to manage the team myself.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I prefer a fully managed solution.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I need full control over the development process.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I need a long-term commitment.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I have a short-term project.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I want to outsource the entire project.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I want deep integration with my team.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
I need specialized skills for specific tasks.
Software Development Outsourcing
Dedicated Teams
IT Staff Augmentation
No. Software outsourcing is cost effective than hiring an in-house team. In-house development requires salaries, benefits, office space, hardware and software costs which can be much higher than outsourcing.
Outsourcing, on the other hand, gives you access to global talent with no overhead of recruiting, training and retaining staff. It also gives you the flexibility to adjust the project scope without adding additional costs of retaining the employees.
Minimal control over day-to-day operations as the outsourcing partner, Arbisoft in this case, manages the project. However, you are updated regularly and can set clear project milestones and performance metrics.
Unlike in-house development where you manage the team directly but at the cost of more resources and time spent on team oversight, outsourcing shifts the burden of managing the project to external teams so you can focus more on core business activities while still maintaining strategic control through progress updates.
Medium to large scale projects that require end-to-end solutions including design, development, testing and deployment.
In-house development is better for small tasks but outsourcing gives you an edge in complex projects that require skills across different areas of development.
In software outsourcing quality is maintained and monitored through defining clear KPIs, quality assurance and internal control processes. With outsourced projects, you have access to experienced teams who have worked on numerous similar projects. In contrast, in-house development requires hiring and training which may delay project timelines and impact quality if the team lacks experience.
Outsourcing providers like Arbisoft manage quality through established processes, rigorous testing and adherence to industry standards reducing the risk of errors and delays.
You have full control over your dedicated team, working closely with them on a day to day basis. You can steer the project, set priorities and manage tasks as if the team was in-house. At the same time, you avoid the HR, administrative and overhead costs of hiring a dedicated team.
Compared to in-house teams, where you would handle all management, dedicated teams give you control along with the flexibility and scalability that in-house teams might not have.
Yes, in the dedicated team model, you get to choose the team members based on their skills and experience.
This is similar to hiring an in-house team where you would also have control over the hiring process. But, with a dedicated team, you avoid the recruitment and onboarding costs and the team can start immediately with faster ramp-up times than building an in-house team from scratch.
Dedicated teams are more cost-effective than in-house hiring for long-term projects because you don’t have to bear the administrative, HR, and overhead expenses related to employee retention.
Dedicated teams are also more flexible, as you can scale up or down based on your needs, whereas scaling an in-house team is more challenging and time-consuming.
Dedicated teams require a long term commitment, typically for ongoing development projects. You work closely with the team, similar to an in-house setup, but with more flexibility in scaling and managing the team.
This is ideal for businesses that have evolving needs but don’t want to manage the logistics and overhead of a permanent team.
While staff augmentation might seem more expensive in the short term, it can actually be more cost effective than hiring full time in-house staff for temporary or specific tasks. You only pay for the resources you need when you need them while avoiding the long term costs of salaries, benefits and retention.
In addition, you can scale the resources up or down based on project needs which is more flexible and cost effective than having a permanent team that may not be fully utilized.
No. Staff augmentation is not suitable for long term projects. For long term projects, dedicated teams or outsourcing might be a better choice as they offer long-term stability and sustainability. Staff augmentation is best suited for short-term, temporary, or specific tasks.
Staff augmentation gives you full control over your project, similar to managing an in-house team. You direct the tasks, set priorities and oversee day-to-day operations, but with the added benefit of scaling up or down based on your needs. In short, you can bring in tech talent when you need it and you can let it go when your work is done.
When you use staff augmentation, you're essentially bringing in extra team members to work alongside your existing employees, so you stay in the driver’s seat. You manage the team directly, just like your in-house staff, and you maintain full control over how the project is executed.
On the other hand, outsourcing means you are trusting a third party to take care of the entire project for you, from start to finish. It is only a good option if you can find a reliable external partner to manage everything while you focus on other parts of your business.
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